1
Practice
2
Team
3
System Access
4
Communications
5
Agreements
6
Sign & Submit

Practice Information

Your basic practice details. Pre-filled from your intake form: review and confirm.

Practice details

All practice details confirmed

If any information above is incorrect, please contact your DentOps account manager before proceeding.

Your Team

The three people we need to know. Most contacts are already confirmed.

Owner / Doctor ✓ Confirmed
Day-to-Day Champion ✓ Received
IT Contact ✓ Received

Open Dental Access

We need this to connect to your system. Your IT contact (Dental Design Systems) can help with anything you're unsure of.

System details
Find this in Open Dental under Help > About
Your IT contact (Dental Design Systems) will know this
In Open Dental: Setup > Advanced > Show Key

What DentOps does with this access

  • Installs a read-only connector: nothing in Open Dental is modified
  • Runs a first sync to pull patients, appointments, claims, and treatment plans
  • Validates the connection and spot-checks data accuracy
  • All data is encrypted in transit (TLS 1.3) and at rest (AES-256)

Communication Setup

How DentOps reaches your patients on your behalf.

Phone
Calls will be forwarded here from your main line
SMS & Email
Used for 10DLC registration (handled by DentOps)
Messaging tone
Warm and casual
Professional and formal
Message types ✓ Confirmed from intake
Appointment reminders
Appointment confirmations
Missed call follow-up
Scheduling coordination
Billing / balance notifications
Recall / reactivation

Agreements

Three documents are required before DentOps accesses any practice data.

Design Partner Agreement
Signed by Janeece Dahl: May 6, 2026
✓ Signed
HIPAA Business Associate Agreement (BAA)
Signed with Design Partner Agreement: May 6, 2026
✓ Signed
Mutual Non-Disclosure Agreement (NDA)
Awaiting signature from authorized representative
● Pending

NDA signature required

The NDA will be completed on the next step. You can assign any authorized representative to sign: the owner, office manager, or another designated signatory.

Sign & Submit

Assign an authorized representative to sign the NDA on behalf of Sundance Family Dental, then submit.

Who is signing the NDA?
Mutual Non-Disclosure Agreement
Please review the full agreement before signing below.
KB
Dr. Kyle Birchall, DDS
Owner, DDS
JD
Janeece Dahl
Office Manager
?
Different person
Enter their details below
NDA signature
KB
Dr. Kyle Birchall, DDS
Owner, DDS · Sundance Family Dental
Awaiting
Signature:
FN
Fabrice Ntambwe-Kalala
Co-Founder · DentOps.ai
Pending submission
DentOps will countersign within one business day of submission.

What happens after you submit

  • DentOps will countersign the NDA within one business day
  • Your account manager will reach out to schedule the OD connector installation with Dental Design Systems
  • Target go-live: 10–14 days from submission

Submitted: thank you, Janeece!

Sundance Family Dental is officially in the queue. Your DentOps account manager will reach out within one business day to schedule the Open Dental connector installation with Dental Design Systems.

What happens next
Day 1 NDA countersigned by DentOps
Day 3–7 OD connector installed & validated
Day 7–10 All agents configured
Day 10–14 Training & go-live
Saved